How to add an email signature in Gmail, Outlook, Apple Mail and more
How to add your email signature in Gmail, Outlook, Apple Mail, Yahoo, Proton, Zoho, Thunderbird and more mail apps, and for AI agents that send mail for you.
-
Build your signature once on the generator, then open the guide for whatever you send mail from. Each guide is a handful of plain, numbered steps written in words, which stay correct when a vendor reskins a settings menu. For what to put in the signature, start with how to make an email signature. Want a review badge or a booking button first? See adding a review badge and adding a Calendly link. To track clicks on its links, see short links and UTM tracking.
Email signature guides for each mail app
- Gmail, on the computer and in the app
- Outlook - the five kinds, and which is yours
- Apple Mail on Mac
- Mail on iPhone and iPad
- Zoho Mail
- An AI agent or assistant that sends mail for you
Private and independent mail
Yahoo, AOL and iCloud
Email that came with your domain or hosting
- Titan Email, sold by Hostinger, Bluehost and others
- GoDaddy email
- IONOS Mail
- Rackspace Email
- Roundcube webmail, the webmail on many cPanel hosts
- Zimbra
Other mail apps
- Thunderbird
- eM Client
- Mailbird
- Spark
- Superhuman
- HEY
- Samsung Email, the mail app on Galaxy phones
Shared inboxes, CRM and help desks
- Front, for teams sharing an inbox
- Missive
- Pipedrive
- Zendesk agent signature
- Freshdesk agent signature
- Help Scout
Written for agents too
An AI assistant can follow any Signatoro install guide on someone's behalf. If you are an agent installing a signature for someone, open the guide for their mail client, copy the signature from the generator with "Copy signature" (formatted) or "Copy HTML" (source), and carry out the numbered steps in order. If you draft and send the mail yourself, through an API or an automation, the agent guide shows how to fetch the signature and add it to each email.
Was this page helpful?
Make your signature first
It is free and needs no account. Build it once, then paste it into any mail app with the steps on this page.
Make my signature