Email signature disclaimer kit
Copy-ready footer templates for US, UK, EU and Canada signatures, plus two industry add-ons
These templates are for general educational purposes. They are not legal advice. Signatoro is not a law firm or legal specialist. Requirements depend on your jurisdiction, industry, and message type. Consult qualified counsel.
Region templates
General confidentiality footer
This email and any attachments are confidential and intended solely for the addressee. If you are not the intended recipient, please notify the sender and delete this message. [Company Name] accepts no liability for content added after this message was sent.
A confidentiality line like this is not CAN-SPAM compliance. For a commercial message, the physical postal address and opt-out link belong in the message body - a signature footer doesn't cover them.
These templates are for general educational purposes. They are not legal advice. Signatoro is not a law firm or legal specialist. Requirements depend on your jurisdiction, industry, and message type. Consult qualified counsel.
Industry add-ons (optional)
Pair one of these with a region template above; neither replaces it.
Confidentiality notice
CONFIDENTIALITY NOTICE: This email may contain information that is privileged, confidential, and protected from disclosure. If you are not the intended recipient, any use, dissemination, or copying of this email is prohibited; please notify the sender and delete it.
A notice like this is common on clinical and admin email, but it doesn't make an email HIPAA-compliant by itself - the transmission method and the safeguards around it matter more than the footer wording.
These templates are for general educational purposes. They are not legal advice. Signatoro is not a law firm or legal specialist. Requirements depend on your jurisdiction, industry, and message type. Consult qualified counsel.
Short firm identification
[Firm Name] - Member FINRA/SIPC. This message is for informational purposes only and is not an offer or solicitation to buy or sell any security. See [Firm Disclosures URL] for important information about this communication.
A short identification line names the firm, but it doesn't replace your firm's supervision, recordkeeping, and review obligations for business communications.
These templates are for general educational purposes. They are not legal advice. Signatoro is not a law firm or legal specialist. Requirements depend on your jurisdiction, industry, and message type. Consult qualified counsel.
Related guides: a longer series on email signature compliance (CAN-SPAM, GDPR, UK trading disclosures and more) is in progress and will be linked here once it ships.