Company email signature for small teams
One signature and one shared footer for everyone, at one flat price for your size.
Last updated
Signatoro gives a small team one email signature: the company's logo, color, font, review badge, booking button, name and website on every person's signature, at one flat monthly price for your size, owner included - $9 up to 5 people, $19 up to 15 and $49 up to 50 - plus $1.50 a month for each extra member.
What a company email signature looks like
Three people at Vantable AI. The logo, layout, color, font, review badge and booking button are the company's; the name, title, phone and photo are each person's own.
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Vantable AI and its people are made up. The signatures are real output, the Mark layout, as they paste into Gmail or Outlook.
What goes in it
- From the company: the logo, layout, accent color, font, review badge, booking button, company name and website, the same on every signature.
- From the person: their name, title, one phone number, one link, and a photo if they want one.
Four or five lines reads well on a phone. Banners, quotes and rows of social icons are the first things to cut. What to put in an email signature, and what to leave out.
How it gets onto everyone's mail
- Create the company and set the logo, layout, color, font, review badge and booking button once.
- Enter each person's name, title and phone, and invite them. The invitation arrives with their finished signature in it, so they see it in their own inbox before anyone pastes.
- Each person pastes it once into Gmail, Outlook, Apple Mail or Zoho Mail, following the steps in that email or the guide it links to. A tool or an assistant that sends mail for them fetches the signature instead.
- Change the brand once and everyone gets an email with their new signature to paste; change someone's title and they get theirs.
Signatoro works outside your mail server, and setup is one paste per person in their own mail app. Each message carries the signature the person pasted, so a company that wants every message stamped on the server wants a server-side tool. The install guides, for every mail app.
Shared company footer
The owner sets the footer once, and every member's signature inherits it.
- On every Company plan: the company name and website, the same on every signature.
- On the Up to 15 plan or larger: one footnote under every member's signature, such as a confidentiality notice, a disclaimer, or a registered-office line with the company address. Only the owner edits it, and a change reaches everyone the same way a brand change does.
- On the Up to 15 plan or larger: footnote templates for the US, UK, EU and Canada, with your company name already in.
- On the Up to 50 plan: a history of every footnote change - who changed it, when, and what it said.
Legal footer
What a legal footer has to say depends on the country and the kind of mail you send. The compliance guides explain CAN-SPAM, GDPR, PECR and UK company law in plain language, and the email signature disclaimer kit has copy-ready wording for the US, UK, EU and Canada, plus healthcare and finance.
How to get the company logo on an email signature
For one person: upload the logo in the free generator. Signatoro hosts it, so it loads in the recipient's mail straight from the web. The Mark layout has a place for it, and Portrait shows it when there is no photo.
For the company: set it once, and every person's signature carries it.
Build a signature with my logo, free.What it costs
One flat monthly price for your size, the owner included, plus $1.50 a month for each member you add as you grow.
- Up to 5 people$9 a month
- Up to 15 people$19 a month
- Up to 50 people$49 a month
Above 50 people, write to us for a flat price. The arithmetic against per-person pricing, on the pricing page.
Who it is for
A company of 2 to 50 people that wants everyone's email to look like it comes from the same place, set up once by the owner. One person on their own has the free generator.
To choose between tools, the best email signature software, sorted by use case puts the options side by side, and the comparisons go vendor by vendor, starting with Signatoro vs WiseStamp.
Company email signature questions
How do I set one email signature for the whole company?
Create a company in Signatoro and set the logo, layout, color, font, review badge, booking button, company name and website once. Then invite each person: the invitation carries their finished signature with install steps or a link to the guides, and they paste it once.
What should a company email footer include?
The company name and website, plus any legal line your company needs, such as a registered-office address, a company number or a confidentiality notice. The rules depend on the country and the kind of mail, and the compliance guides cover them in plain language.
Does it work in Gmail and Outlook without an add-in?
Yes. Each person pastes the signature once into Gmail, Outlook, Apple Mail or Zoho Mail, and that paste is the whole install. When the company signature changes, everyone gets the updated one by email to paste.
How much does a company email signature cost?
Signatoro's Company plan is one flat monthly price by team size, owner included: $9 up to 5 people, $19 up to 15 and $49 up to 50. Each extra member between sizes is $1.50 a month.
Can each person still edit their own details?
Yes: their name, title, phone, email and links, plus a photo on the layouts that show one. The logo, layout, color, font, review badge, booking button, company name and website come from the company, and so does the footnote on the Up to 15 plan or larger; only the owner changes them.