How to add a Calendly link to your email signature
Add a Calendly or Cal.com booking button to your email signature: how to set it up and how it renders in Gmail, Outlook and Apple Mail.
A booking button is an outlined button in your signature's accent color that links straight to your scheduling page, so the reader can book time with you without a reply asking for your availability.
Add it to your signature
- Open your saved signature (make one free in the generator first) and find the "Book a call button" section.
- Paste in your booking page URL: Calendly, Cal.com or any other scheduling link.
- Type the button text, or leave it blank for the default, "Book a call".
Where to find your booking link
- Calendly: open Calendly, go to your Event Types, and copy the link for the event you want people to book - your main scheduling page link works too.
- Cal.com: open your Cal.com dashboard, go to Event Types, and copy the link for the event, or your public booking page link.
- Other: any URL that opens a page where someone can book time with you - a Google Calendar appointment link, an internal scheduling tool, whatever you use.
The button renders as an outlined box, never a filled one: mail clients' dark modes recolor filled backgrounds unpredictably, so an outline and text in your accent color is what survives both light and dark inboxes.
One button is enough
A signature with a booking button, a review badge, a photo and a logo all at once reads as clutter, especially on a phone. Most people are better off with one optional block, not several - see what to put in an email signature for the fuller case against a crowded signature.
On a Company plan
An owner can set the booking button once for the whole company, on the company page: every member's signature shows it, the same way the logo and color already do. Left blank, each person keeps their own booking button instead. Once the owner sets one, a member sees it read-only in their own editor, marked as set by the company; to change it, an owner edits it on the company's pages.
Put it in your mail app
Copy the signature and follow the steps for your mail app - see the install guides for Gmail, Outlook, Apple Mail and more.
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