A realtor email signature every agent at your brokerage can use
Set the brokerage name, logo, layout and review badge or booking button once. Each agent adds their own headshot and title, license number included where their state asks for it.
What to include
- Name and title, with a license line where the state asks for one, such as a California license number.
- The brokerage name, as large as the agent or team name where the state sets a size rule.
- Direct phone, email and website.
- A review badge or booking button set once for the brokerage, plus each agent's own link if they want one.
- REALTOR® only for NAR members, in capitals with ®, set off from the name: "Jane Smith, REALTOR®".
- In Texas, the IABS notice link in the email body, never in the signature.
What state rules say about an agent's email signature
These are the primary sources for the largest markets, quoted or summarized. Each state sets its own rules. Signatoro is not a law firm, and this is not legal advice.
- California, 10 CCR 2773(a)(5): first-point-of-contact solicitation materials include "advertisements in electronic media (including, without limitation, internet, email". They show the licensee's name and license number, in type no smaller than the smallest type used. 10 CCR 2773 (Cornell LII copy)
- Texas, 22 TAC 535.155: advertising includes email. An ad shows the broker's name in at least half the size of the largest contact information; communications to a current client are excluded. 22 TAC 535.155 (Cornell LII copy)
- Texas, 22 TAC 531.20(d): "The link to a completed IABS Notice may not be in a footnote or signature block in an email." 22 TAC 531.20 (Cornell LII copy)
- Florida, 61J2-10.025: "All real estate advertisements must include the licensed name of the brokerage firm." Online, it sits next to, above or below the contact information, email addresses included. Fla. Admin. Code 61J2-10.025 (Cornell LII copy)
- New York, 19 NYCRR 175.25(d)(4): the first email to a client or potential client carries the required information (the brokerage name, its address or phone number, and the license type), which later emails may omit. 19 NYCRR 175.25 (Cornell LII copy)
- Illinois, 225 ILCS 454/10-30(f): the sponsoring broker's business name is at least equal in size to the team's or the individual's name. 225 ILCS 454/10-30
- Equal Housing Opportunity logo: HUD removed its advertising guidelines (24 CFR Part 109, which said an ad "should" carry the logo) in 1996. The primary sources checked here do not require the logo on an email signature. 61 FR 14378 (1996)
- NAR membership marks: REALTOR® is written in capitals with the registration symbol and set off from the member's name by punctuation, as in "Jane Smith, REALTOR®". It is never used as a designation of licensed status. NAR Membership Marks Manual
Sources checked 2 October 2026.
Reviews and booking, built into the signature
A brokerage's signatures can carry a Trustpilot, Google Reviews or G2 badge, or a Calendly or Cal.com booking button, under every agent's name, as live links in the layout. The brokerage sets the badge or button once with its name, logo, color and font, the same on every agent's signature. Each agent's name, title and headshot are their own, and so is a link of their own, such as "Book a showing" to their own calendar. On the Up to 15 plan or larger, a line such as the brokerage's license statement goes under every signature as the company footnote.
See it rendered
Line
Four lines, no picture. The default.
| Renee Castellano |
| Listing Agent, Larkspur Realty Group |
| +1 480 555 0129 · renee@larkspurrealty.com |
| larkspurrealty.com · My listings |
| ★★★★★ 4.9 on Google Reviews |
| Larkspur Realty Group, a licensed real estate brokerage in Scottsdale, Arizona. |
Best for any team and any thread: text only, so it reads the same in every mail app, on a phone and with images turned off.
Mark
Logo beside a hairline, or your photo if there is no logo. Company first.
 |
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Best for company-first mail, such as a firm, a brokerage or a shared inbox, where the logo should lead.
Portrait
Round photo, or your logo if there is no photo. Person first.
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Best for people clients meet in person, such as agents, advisors and recruiters, where a face builds trust.
Stack
One fact per line under an accent rule.
| Marcus Delaney | |
| Property Manager | |
| Larkspur Realty Group | |
| +1 480 555 0143 | |
| marcus@larkspurrealty.com | |
| larkspurrealty.com | |
| ★★★★★ 4.9 on Google Reviews | |
| Larkspur Realty Group, a licensed real estate brokerage in Scottsdale, Arizona. |
Best for long titles and several contact lines, kept easy to read on a narrow phone screen.
Compact
One line, for replies.
| Ivy Okafor · Transaction Coordinator, Larkspur Realty Group · +1 480 555 0108 |
| ★★★★★ 4.9 on Google Reviews |
| Larkspur Realty Group, a licensed real estate brokerage in Scottsdale, Arizona. |
Best for replies and internal mail, where a full signature in every message is too much.
Make yours from these templates
Pick a template above or start from the one below. Change the details to yours and copy the signature into Gmail, Outlook or Apple Mail. It is free and needs no account.
Questions people ask
Does my license number go in my email signature?
Can I put the TREC IABS link in my signature?
Do I need the Equal Housing Opportunity logo?
How big does the brokerage name have to be?
Can our signatures show reviews or a booking link?
What happens when the brokerage changes its logo?
Built into every signature
- A shared company footer - logo, layout, color, font, review badge and booking button - that every member's signature follows.
- Logo and photo support, hosted so they show without attachments.
- A review badge (Trustpilot, Google Reviews or G2) or a booking button (Calendly or Cal.com) in the signature.