A recruiter email signature for your whole staffing team
Set the firm's name, logo and equal opportunity line once. Each recruiter, account manager and coordinator adds their own name, title and photo.
What to include
- Name and title, such as Senior Recruiter or Account Manager.
- The firm name, logo and website.
- A direct phone and email, and each recruiter's own booking link if they use one.
- An equal opportunity line naming at least disability and vet for federal contractor work.
- For a California employment agency, the agency name with its address or phone number.
What the federal contractor rules say
These are the primary sources, quoted or summarized, for staffing firms that work as or for federal contractors. No source found says whether a single recruiter email counts as a "solicitation or advertisement." Signatoro is not a law firm, and this is not legal advice.
- 41 CFR 60-300.5(a)(13): in all solicitations or advertisements for employees, contractors state that qualified applicants receive consideration "without regard to their protected veteran status." 41 CFR 60-300.5 (eCFR)
- 41 CFR 60-741.5(a)(6): the same solicitations state that applicants will not be discriminated against on the basis of disability. 41 CFR 60-741.5 (eCFR)
- OFCCP VEVRAA FAQ: a contractor can meet the veteran clause by adding "veteran status" to its equal opportunity statement, or at a minimum "vet." OFCCP VEVRAA FAQs
- 41 CFR 60-1.4(a)(2): solicitations state that applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. A Department of Labor final rule rescinds Part 60-1, effective October 26, 2026, after Executive Order 14173 revoked Executive Order 11246. 91 FR 54444 (2026)
- California Civil Code 1812.508(b)(2): every advertisement of an employment agency shows the agency's correct name and either its street address or its correct telephone number. Cal. Civ. Code 1812.508
Sources checked 2 October 2026.
One equal opportunity line, worded the same everywhere
On the Up to 15 plan or larger, the firm writes its equal opportunity line once as the company footnote on Signatoro, and it sits under every recruiter's signature in the same words. When the rules change, as they do for federal contractors in October 2026, the owner rewords it once and everyone gets their updated signature by email to paste.
See it rendered
Line
Four lines, no picture. The default.
| Marcus Bell |
| Senior Recruiter, Northgate Staffing |
| +1 404 555 0127 · marcus@northgatestaffing.com |
| northgatestaffing.com · Book a call |
| Northgate Staffing is an Equal Opportunity Employer, including disability and veterans. |
Best for any team and any thread: text only, so it reads the same in every mail app, on a phone and with images turned off.
Mark
Logo beside a hairline, or your photo if there is no logo. Company first.
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Best for company-first mail, such as a firm, a brokerage or a shared inbox, where the logo should lead.
Portrait
Round photo, or your logo if there is no photo. Person first.
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Best for people clients meet in person, such as agents, advisors and recruiters, where a face builds trust.
Stack
One fact per line under an accent rule.
| Marcus Bell | |
| Senior Recruiter | |
| Northgate Staffing | |
| +1 404 555 0127 | |
| marcus@northgatestaffing.com | |
| northgatestaffing.com · Book a call | |
| Northgate Staffing is an Equal Opportunity Employer, including disability and veterans. |
Best for long titles and several contact lines, kept easy to read on a narrow phone screen.
Compact
One line, for replies.
| Jenna Park · Account Manager, Northgate Staffing · +1 404 555 0163 |
| Northgate Staffing is an Equal Opportunity Employer, including disability and veterans. |
Best for replies and internal mail, where a full signature in every message is too much.
Make yours from these templates
Pick a template above or start from the one below. Change the details to yours and copy the signature into Gmail, Outlook or Apple Mail. It is free and needs no account.
Questions people ask
Does a recruiter's email signature need an equal opportunity line?
What is the shortest equal opportunity wording?
What changes in October 2026?
Can our signatures carry a booking link?
Built into every signature
- A compliance footnote the owner writes once, shown under every member's signature.
- A shared company footer - logo, layout, color, font, review badge and booking button - that every member's signature follows.
- Logo and photo support, hosted so they show without attachments.