A lawyer signature block for every attorney at your firm
Set the firm's logo and confidentiality footnote once. Partners, associates, of counsel and paralegals each get the same footer under their own name, title and headshot.
What to include
- Full name, then title: Partner, Associate, Of Counsel, or Paralegal with a title that shows they are not a lawyer.
- The firm name exactly as registered, with no name that implies a partnership that does not exist.
- A direct phone number, email and the firm's website.
- A confidentiality notice, worded once for the whole firm, as a footer.
- For a UK firm: the SRA number and the authorized and regulated statement; for an LLP, its registered number and office.
What the rules say about a lawyer's signature block
These are the primary sources, quoted or summarized. Rules differ by state and country. Signatoro is not a law firm, and this is not legal advice.
- ABA Model Rule 7.2(d): a communication made under the rule includes the name and contact information of at least one lawyer or law firm responsible for its content. ABA Model Rule 7.2
- ABA Model Rule 7.1, Comment [5]: firm names, letterhead and professional designations are communications about a lawyer's services, and a trade name is allowed "if it is not false or misleading." ABA Model Rule 7.1, comment
- California Rule 7.5, Comment: "other professional designation" includes "logos, letterheads, URLs, and signature blocks." State Bar of California, Chapter 7
- New York, Rule 7.1(f): an advertising email carries "ATTORNEY ADVERTISING" in its subject line. Under Rule 1.0(a), emails to existing clients and to other lawyers are not advertisements. 22 NYCRR 1200, Rule 7.1
- ABA Formal Opinion 90-357: "of counsel" fits a "close, regular, personal relationship" with the firm. ABA Formal Opinion 90-357
- ABA Model Guidelines for Utilization of Paralegal Services, Guideline 4: a lawyer takes reasonable measures so that clients, courts and other lawyers know a paralegal is not licensed to practice law. ABA paralegal guidelines (Oregon State Bar PLF copy)
- Scott v. Beth Israel Medical Center (N.Y. Sup. Ct. 2007): a pro forma notice at the end of an email "cannot create a right to confidentiality out of whole cloth." New York Official Reports
- ABA Formal Opinion 477R (2017): marking privileged client communications, including with an email disclaimer that is accurate for the message, is "the better practice." ABA Formal Opinion 477R summary
- England and Wales, SRA Transparency Rules, rule 4.2: a firm the SRA regulates shows its SRA number on its emails, with the rule's set statement that the firm is authorized and regulated by the Solicitors Regulation Authority. SRA Transparency Rules
Sources checked 2 October 2026.
One footnote, worded the same on every signature
The firm writes its confidentiality footnote once on Signatoro, on the Up to 15 plan or larger, and it sits under every attorney's signature in the same words. Each person pastes their signature into Outlook, Gmail or Apple Mail; when the firm rewords the footnote, each person gets their updated signature by email to paste, and a company AI agent that drafts or sends for the firm fetches the current one each time it sends.
See it rendered
Line
Four lines, no picture. The default.
| Sofia Whitaker |
| Partner, Halbrook & Vance LLP |
| +1 617 555 0138 · sofia@halbrookvance.com |
| halbrookvance.com |
| This message and any attachments are confidential and intended only for the addressee. If you received it in error, please notify the sender and delete it. |
Best for any team and any thread: text only, so it reads the same in every mail app, on a phone and with images turned off.
Mark
Logo beside a hairline, or your photo if there is no logo. Company first.
 |
|
Best for company-first mail, such as a firm, a brokerage or a shared inbox, where the logo should lead.
Portrait
Round photo, or your logo if there is no photo. Person first.
 |
|
Best for people clients meet in person, such as agents, advisors and recruiters, where a face builds trust.
Stack
One fact per line under an accent rule.
| Nadia Chandran | |
| Paralegal (not an attorney) | |
| Halbrook & Vance LLP | |
| +1 617 555 0117 | |
| nadia@halbrookvance.com | |
| halbrookvance.com | |
| This message and any attachments are confidential and intended only for the addressee. If you received it in error, please notify the sender and delete it. |
Best for long titles and several contact lines, kept easy to read on a narrow phone screen.
Compact
One line, for replies.
| Theo Marchetti · Legal Assistant to Sofia Whitaker, Halbrook & Vance LLP · +1 617 555 0175 |
| This message and any attachments are confidential and intended only for the addressee. If you received it in error, please notify the sender and delete it. |
Best for replies and internal mail, where a full signature in every message is too much.
Make yours from these templates
Pick a template above or start from the one below. Change the details to yours and copy the signature into Gmail, Outlook or Apple Mail. It is free and needs no account.
Questions people ask
Does a confidentiality notice in my signature protect privilege?
Courts have held that a boilerplate notice does not create privilege on its own (Scott v. Beth Israel, New York, 2007), and have treated one as a supporting factor where privilege already existed (Stengart v. Loving Care Agency, New Jersey, 2010). The ABA still calls an accurate notice the better practice in Formal Opinion 477R.
Does my signature need "Attorney Advertising"?
In New York the label goes in the subject line of an advertising email, and emails to existing clients or to other lawyers fall outside the definition of advertising. Other states set their own rules.
How should a paralegal's signature read?
With a title that shows the person is not a lawyer. The ABA paralegal guidelines ask lawyers to make that clear to clients, courts and other lawyers, and the North Carolina State Bar requires a title with a paralegal's signature.
When can a signature say "of counsel"?
ABA Formal Opinion 90-357 allows the title when the lawyer has a close, regular, personal relationship with the firm, distinct from both partner and associate, and the title is not otherwise misleading.
What does a UK law firm's email footer show?
Its SRA number and the set statement that the firm is authorized and regulated by the Solicitors Regulation Authority, under SRA Transparency Rules rule 4.2. An LLP also shows its registered number and registered office address, per Companies House guidance.
How does every attorney get the same footer?
The firm sets its logo, layout and footnote once on Signatoro, on the Up to 15 plan or larger for the footnote, and invites each person by email. Each one adds their own name, title and headshot and pastes the result into their mail app, with no add-in and nothing on the mail server.
Built into every signature
- A compliance footnote the owner writes once, shown under every member's and every company AI agent's signature.
- Logo and photo support, hosted so they show without attachments.
- A shared company footer - logo, layout, color, font, review badge and booking button - that every member's signature follows.