--- title: "Email footer examples: 20 company and legal footers you can copy" url: https://signatoro.com/blog/email-footer-examples description: "20 email footer examples for companies: legal lines, addresses, disclaimers and confidentiality notices. Copy-paste HTML that works in Gmail and Outlook." published: 2026-09-28 updated: 2026-09-28 --- # Email footer examples: 20 company and legal footers you can copy 20 email footer examples for companies: legal lines, addresses, disclaimers and confidentiality notices. Copy-paste HTML that works in Gmail and Outlook. An email footer is the block of text under a signature that carries company-level facts rather than a person's own details: a registered address, a confidentiality notice, a regulatory line, or links to a privacy policy. A personal signature says who sent the message; a footer says which company sent it and what it is legally required, or chooses, to disclose. Below are 20 examples grouped by what they are for, each with text or HTML you can copy straight into a footer. | Group | Use it when | | --- | --- | | Simple company footer | You just need a name, site and one line | | Address and registration line | Your country expects a registered address on business mail | | UK company details | You are a UK limited company (Companies Act disclosure) | | Confidentiality notice | Messages carry information meant for one recipient | | Disclaimer | You want a general liability or "views are our own" line | | Regulated industries | You are in finance, health or legal services | | Social and legal links | You want icons or links to policies instead of prose | | Shared support@ mailbox | Several agents send from one shared address | All companies, names and addresses below are fictional examples for illustration only. ## Simple company footer The shortest footer that still identifies the company: a name, a site link, and nothing else. ### Example 1: name and site ```text Larkspur Outfitters larkspuroutfitters.example ``` ### Example 2: name, site and tagline ```html
Nimbus Cloud Services · nimbuscloud.example
Backups that restore on the first try.
``` ## Address and registration line Many countries expect a company's registered address, and sometimes its registration number, on business correspondence. ### Example 3: registered address only ```text Comet Freight Logistics Inc. 455 Harbor Dock Road, Suite 12, Portside, ME 04101, USA ``` ### Example 4: address with a registration number ```text Willowmere Financial Advisors LLC 19 Cedar Grove Ave, Millbrook, NY 12545, USA Registered in the State of New York, No. 20261234567 ``` ### Example 5: address with a VAT number ```html
Aurora Print & Design GmbH
Bahnhofstrasse 22, 80331 Munich, Germany
VAT ID: DE999123456
``` ## UK company details UK limited companies are expected to show their registered name, place of registration and company number on business communications. See [UK company details on an email signature](https://signatoro.com/email-signature-compliance/uk-company-email-signature-requirements) for what applies and when. ### Example 6: UK limited company ```text Harrow & Vance Legal Partners Ltd Registered in England and Wales, No. 09876543 Registered office: 4 Orchard Court, Leeds LS1 4AP, United Kingdom ``` ### Example 7: UK company with trading name ```text Bramwell Bakery Supplies (trading name of Bramwell Group Ltd) Registered in England and Wales, No. 08765432 Registered office: 12 Millgate Lane, Bristol BS1 6AB, United Kingdom ``` ## Confidentiality notice A standard line saying the message is meant for the named recipient and asking anyone else to delete it. ### Example 8: short confidentiality notice ```text This email and any attachments are confidential and intended only for the named recipient. If you received this in error, please delete it and notify the sender. ``` ### Example 9: confidentiality notice with a contact line ```text CONFIDENTIAL: This message is intended only for the addressee. If you are not the intended recipient, please notify privacy@brightpathclinic.example and delete this message; do not copy, forward or rely on its contents. ``` ### Example 10: confidentiality notice, formal wording ```text The information contained in this transmission may be privileged and confidential and is intended only for the use of the individual or entity named above. Any dissemination, distribution or copying of this communication by anyone other than the intended recipient is strictly prohibited. ``` ## Disclaimer A general liability line, often paired with a confidentiality notice rather than replacing it. ### Example 11: views are the sender's own ```text Views expressed in this email are the sender's own and do not necessarily represent those of Fernbank Consulting Group. ``` ### Example 12: no contract by email ```text This email does not create a binding obligation on Fernbank Consulting Group. Contracts are formed only through a signed written agreement. ``` ## Regulated industries A heavier footer for sectors where regulators or clients expect an explicit notice. This is general phrasing, not a fill-in-the-blank compliance template. For what applies to specific regimes, see [email signature and footer compliance](https://signatoro.com/email-signature-compliance). ### Example 13: financial services ```text Willowmere Financial Advisors LLC is a registered investment adviser. This email is for informational purposes only and is not an offer to buy or sell any security. Past performance does not guarantee future results. ``` ### Example 14: healthcare ```text This message may contain information protected by patient confidentiality obligations. If you received this in error, please notify BrightPath Health Clinic immediately and delete the message. ``` ### Example 15: legal services ```text This communication from Harrow & Vance Legal Partners Ltd may be protected by legal privilege. If you are not the intended recipient, please do not read, copy or act on it, and notify the sender. ``` ## Social and legal links A compact footer built from links rather than paragraphs, common when a company wants a lighter visual footprint. ### Example 16: policy links ```html
Larkspur Outfitters · Privacy policy · Unsubscribe
``` ### Example 17: social plus policy links ```html
Nimbus Cloud Services · nimbuscloud.example · LinkedIn · Terms
``` ## Footer for a shared support@ mailbox When several agents send from one shared address, the footer needs to carry the company's identity since no one person's signature is doing that job. ### Example 18: shared support footer ```text Comet Freight Logistics Support Team support@cometfreightlogistics.example Mon-Fri, 8am-6pm ET ``` ### Example 19: shared footer with a case reference note ```text Aurora Print & Design Customer Care Reply to this thread to keep your case history attached. aurora-print-design.example/support ``` ### Example 20: shared footer with a disclaimer line ```html
BrightPath Health Clinic Patient Services
This mailbox is monitored during business hours only. For emergencies, call the clinic directly.
``` ## Not legal advice The wording above is general and for illustration. It is not legal advice, and it is not a substitute for checking what your own jurisdiction, industry or client contracts require. For a longer look at specific regimes such as CAN-SPAM, GDPR, PECR and UK company disclosure, see [email signature and footer compliance](https://signatoro.com/email-signature-compliance). ## One footer for the whole team Typing a footer into each new hire's mail client, and updating it again whenever the registered address or a disclaimer changes, does not scale past a couple of people. [Company email signatures](https://signatoro.com/company-email-signature) set the footer once for the whole company, and everyone's signature carries it from then on. If you want to see how that compares by team size first, the [pricing page](https://signatoro.com/pricing) breaks it down. If your footer's disclaimer line needs to stay word-for-word across the company, the [email signature disclaimer kit](https://signatoro.com/tools/email-signature-disclaimer-kit) has ready-made wording to copy from, including confidentiality and liability notices. If you just need a one-off personal signature today rather than a company-wide footer, the [free email signature generator](https://signatoro.com/free-email-signature-generator) builds one in a minute, no account required. ## Frequently asked questions ### What should an email footer include? At minimum, the company name and a way to reach it, such as a site link or address. Many companies add a registered address or company number where local rules expect one, plus a confidentiality notice or disclaimer if the company wants one on every outgoing message. ### What is the difference between an email signature and an email footer? A signature is personal: a name, title and the sender's own contact details. A footer is company-level: the facts that stay the same no matter who on the team sends the message, such as a registered address or a confidentiality notice. Many emails carry both, with the footer placed under the personal signature. ### Do I need a confidentiality notice by law? Not usually by itself, and this page is not legal advice on your situation. Some industries and some client contracts expect one as a matter of practice rather than statute. See [email signature and footer compliance](https://signatoro.com/email-signature-compliance) for what applies to specific regimes. ### Can I use HTML in an email footer? Yes. Gmail, Outlook and most other mail apps accept a small amount of inline-styled HTML in a signature or footer, the same way they accept a personal signature. Keep the markup simple, since heavier HTML can render inconsistently between mail apps. ### How do I make sure everyone on the team uses the same footer? Set it once in a shared place rather than asking each person to paste their own copy. [Company email signatures](https://signatoro.com/company-email-signature) keeps one footer for everyone. When the address or disclaimer changes, the owner edits it once and each member gets their updated signature by email, ready to paste.